IOLIS Legal Services

Expert support for sporting organisations

Data protection audits and in-depth advice

Sporting bodies, associations, and teams need the right support to ensure they comply with data protection law.

Dealing with the rules laid down by the General Data Protection Regulation (GDPR) and the Data Protection Act 2018 can feel confusing.

Our role is to cut through the confusion, helping sporting organisations understand what they need to do, deal with Subject Access Requests (SARs), and draw up data protection policies and practices.

IOLIS will audit your current practices and look for areas of weakness which could potentially throw up problems in the future or lead to a costly complaint to the Information Commissioner’s Office.

We’ll produce a written report with recommendations on how you can ensure your sporting body is compliant with GDPR and the DPA.

We’ll also help to ensure you handle safeguarding data correctly and foster a culture of compliance within your organisation.

You’ll benefit from our years of experience in helping public bodies and businesses ensure good data protection and, of course, our in-depth knowledge of the data protection legislation.
people at the tennis court stadium during sunset

The right advice on SARs

Under GDPR, people have the right to request a copy of the data held about them by businesses and organisations, information about the legal basis for holding it, and other details such as with whom it has been shared.

SARs can be submitted by members, players, clients, and suppliers, and by employees and former employees. An SAR can sometimes be made during an employment dispute.

Knowing what to release can be difficult, though, as documents may mention other individuals or involve people who are under age. This is especially important for organisations with youth teams.

Ensuring you release the correct information to the right timescale is vital to avoid a complaint to the Information Commissioner’s Office.

IOLIS will help your sporting body or team draw up its response to an SAR, ensuring you comply with the rules effectively while managing your reputation.

man riding green racing wheelchair

Managing your athletes’ performance data

Coaches and governing bodies use performance data to help athletes reach the pinnacle of their achievement.

When this data is collected and analysed, there are important legal considerations to take into account.

Gone are the days when all the data on a player or an athlete consisted of weight, BMI, food intake, and performance times written in a coach’s notebook.

Now, biomedical science is used for monitoring progress, for example in blood testing and heart rate variability tests, and there is GPS tracking of training runs, with results being put together to create a rich picture of an athlete.

All this monitoring, however, also throws up data which might infringe on an athlete’s privacy, such as GPS being able to locate them via fitness devices.

We help sports teams and governing bodies balance performance data collection and processing with the human rights and privacy rights of individual athletes. You can read more on that subject here.

Resolving disputes by arbitration

Sporting organisations can often find themselves embroiled in a dispute with either coaches or athletes. Sometimes decisions about sport are not to everyones liking. Clubs and NGBs can also end up at loggerheads over various issues.

They may also have regular business disputes with customers or suppliers.

Arbitration can be an effective method of resolving these disputes quickly, and they are far less costly than going through a court hearing.

We offer online, remote, and in-person arbitration services to sporting organisations.

Find out more about our service here

Does your sporting organisation need advice on data protection and GDPR? Tell us how we can help you.

Call us to start the conversation on 029 2000 2339 or email

Contact us
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