How do we help governing bodies and sports teams? We help them stay on the right side of the data laws and resolve disputes
Data protection audits and in-depth advice
Sporting bodies, associations, and teams need the right support to ensure they comply with data protection law.
Dealing with the rules laid down by the General Data Protection Regulation (GDPR) and the Data Protection Act 2018 can feel confusing.
Our role is to cut through the confusion, helping sporting organisations understand what they need to do, deal with Subject Access Requests (SARs), and draw up data protection policies and practices.
IOLIS will audit your current practices and look for areas of weakness which could potentially throw up problems in the future or lead to a costly complaint to the Information Commissioner’s Office.
We’ll produce a written report with recommendations on how you can ensure your sporting body is compliant with GDPR and the DPA.
We’ll also help to ensure you handle safeguarding data correctly and foster a culture of compliance within your organisation.
You’ll benefit from our years of experience in helping public bodies and businesses ensure good data protection and, of course, our in-depth knowledge of the data protection legislation.
The right advice on SARs
Under GDPR, people have the right to request a copy of the data held about them by businesses and organisations, information about the legal basis for holding it, and other details such as with whom it has been shared.
SARs can be submitted by members, players, clients, and suppliers, and by employees and former employees. An SAR can sometimes be made during an employment dispute.
Knowing what to release can be difficult, though, as documents may mention other individuals or involve people who are under age. This is especially important for organisations with youth teams.
Ensuring you release the correct information to the right timescale is vital to avoid a complaint to the Information Commissioner’s Office.
IOLIS will help your sporting body or team draw up its response to an SAR, ensuring you comply with the rules effectively while managing your reputation.
Managing your athletes’ performance data
Coaches and governing bodies use performance data to help athletes reach the pinnacle of their achievement.
When this data is collected and analysed, there are important legal considerations to take into account.
Gone are the days when all the data on a player or an athlete consisted of weight, BMI, food intake, and performance times written in a coach’s notebook.
Now, biomedical science is used for monitoring progress, for example in blood testing and heart rate variability tests, and there is GPS tracking of training runs, with results being put together to create a rich picture of an athlete.
All this monitoring, however, also throws up data which might infringe on an athlete’s privacy, such as GPS being able to locate them via fitness devices.
We help sports teams and governing bodies balance performance data collection and processing with the human rights and privacy rights of individual athletes. You can read more on that subject here.
Resolving disputes with mediation and arbitration
Like any other workplace, sporting organisations may find themselves in dispute with current or former employees.
They may also have business disputes with customers or suppliers.
Mediation or arbitration can be effective methods of resolving those disputes quickly, and they are far less costly than going to a court hearing.
When two parties go through mediation, they can also come away with a result which suits them both.
We offer online, remote, and in-person mediation or arbitration services to sporting organisations.